CityOfPomonawithGoddess
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Home  //  Government City Departments - 909-620-2311   //  Human Resources - 909-620-2291  //  Volunteer Information  //  Government  //  City Departments  //  Human Resources  //  Compensation & Benefits

Volunteer Information

 

New Hire Benefit Orientation (NEBO)

For Full-Time Employees


Instructions: Review each section by clicking on the appropriate link. If you have any questions, please contact the Human Resource Dept at (909) 620-2291 or via email at This email address is being protected from spambots. You need JavaScript enabled to view it.. There are two (2) main areas for your review. The first area includes Section 1-10 and the second area includes Section 11-15.

 NEBO SECTIONS

SECTION 1 - NEW HIRE GUIDE

This guide provides you with a brief overview of the City of Pomona. You will be required to electronically sign an acknowledgement form that you have read and understand the information provided in this guide. This form is located in Section 7.

To open the New Hire Guide, click this link.

 

SECTION 2 - NEW HIRE PACKET - FORMS TO BE COMPLETED

These forms need to be completed to set you up as a new employee. You must complete all the forms included in the "New Hire Packet" section and return the completed forms to the Human Resources Department no later than your first day of employment. 

To Open New Hire Packet click this link

 

SECTION 3 - MEMORANDUM OF UNDERSTANDING AND PERSONNEL RULES AND REGULATIONS FOR EXECUTIVE MANAGEMENT GROUP A AND B EMPLOYEES

The MOU covering your position is posted below. You will be required to sign an acknowledgement form acknowledging that you have read the MOU. This form is located in Section 7.

If you are a supervisor, please become familiar with all the appropriate MOUs and Compensation Plans as you will be responsible for abiding by and enforcing the provisions of these documents.

To read the appropriate MOU, click the MOU listed below:

  1. Pomona Mid-Management and Confidential Employees' Association (PMMCEA).
  2. Pomona City Employees' Chapter of Teamster Local Union No. 1932 (PCEA).
  3. Pomona Police Management Association (PPMA).
  4. Pomona Police Officers' Association (PPOA).
  5. Executive Management Group A and B Employees.
  6. Part-time General Unit- Teamsters Local Union No. 1932
  7. Part-time Management/Confidential

 

SECTION 4 - ADMINISTRATIVE POLICIES AND PROCEDURES

This section addresses a number of important policies that govern many areas of employment. It is important that you become familiar with these policies. You will be required to electronically sign an acknowledgement form that you have read and understand these policies. This form is located in Section 8.

Click each Section below to read the Policies and Procedures:

General Rules
Safety Rules

 

SECTION 5 - SAFETY AND INJURY PREVENTION

The City has an Injury and Illness Prevention Policy (IIPP) in place that meets or exceeds the requirements set forth in Cal/OSHA's Injury and Illness Prevention Program. The City's policy places the responsibility for safety on all employees including Directors, Managers and Supervisors. Because of the City's desire to provide a safe and hazard free work environment, it is incumbent upon all City employees to report any unsafe condition in the workplace. Additionally, the IIPP policy requires that the City's Safety Officer conduct training on various topics that will aid in workplace safety as well as accident and incident investigation. You will be required to electronically sign an acknowledgement form that you have read and understand the information posted in this Section. This form is located in Section 7.

For more information, click this link.

 

SECTION 6 - PERSONNEL RULES AND REGULATIONS

The purpose of the Personnel Rules and Regulations is to facilitate an effective personnel system, which ensures fair and equal treatment of employees and the public. These rules describe the process for employment and the City's classification and compensation plans. You will be required to electronically sign an acknowledgement form that you have read and understand these Rules. This form is located in Section 7.

To read these Rules, click this link.

 

SECTION 7 - CALIFORNIA VALUES ACT ORDINANCE STAFF GUIDELINES AND TRAINING

On December 18, 2017, the City Council approved Ordinance No. 2017-4244 that reiterates that the City of Pomona will comply with the State of California Values Act (Senate Bill 54) relating to how the City cooperates with federal immigration officials. As part of this ordinance, employees must be trained on the implementation of the ordinance. To read the ordinance and staff guidelines and training, click this link. You will be required to electronically sign an acknowledgement form that you have read and understand this ordinance. This form is located in Section 8.

 

SECTION 8 - ACKNOWLEDGEMENT FORMS

After you have read Section 1-7, you must electronically sign the acknowledgment forms below. 
Click the Acknowledgment Form, electronically sign, date, and return it via e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it. at the same time you return the forms in Section 1.

  • Acknowledgement Form - Online New Hire Guide, Memorandum of Understanding, Administrative Policies & Procedures, Safety and Injury Prevention, and Personnel Rules and Regulations.
  • Acknowledgement Form -  California Values Act Ordinance Staff Guidelines and Training

 

SECTION 9 - BENEFITS

The City offers a generous benefit package with includes medical, dental, life, and disability insurance, in addition to a retirement plan, and additional voluntary plans. You will meet with Human Resources Analyst in charge of benefits on your first day or first week of employment to review the options and complete the necessary enrollment forms.

To review the options, click this link.

 

SECTION 10 - MISCELLANEOUS
 

  1. Death Benefit Fund Program -The City recognizes that an untimely death of an employee may create unexpected financial obligations that individual life policiesare often delayed beyond the time of immediate need; therefore, this voluntary plan is available and funded by the participating employees’ contributions.  This is a voluntary plan and employees can enroll at any time during employment. Death Benefit Fund Administrative Rules and Regulations.       For the enrollment form, please click here.

  2. Pomona Municipal Management Club - The PMMC is a voluntary, non-profit organization of management, professional, and confidential City employees. The club provides its members with social, educational, and career development opportunities. Dues are $6 per month and are deducted from your paycheck. To complete the membership form, click this link.

  3. Credit Union of Southern California - City employees are eligible to open an account with the credit union. If you are interested, please print and complete the application or visit the Pomona office at: 435 W. Mission Blvd., Suite 100, Pomona CA 91766 or call 909-865-2655 or their website: www.inlandempirecu.org.   

  4. Victim of Domestic Violence Leave Notice – The City recognizes the hardship endured by victims of domestic violence and sexual assault and may provide time off of work or other reasonable accommodation for victims to secure their own and their family’s wellbeing. For information on your rights, please click this link.

While the following sections are not mandatory, we highly recommend you review each section to become more knowledgeable about the City and its programs:


SECTION 11 - SALARY AND HOLIDAY SCHEDULE

The city is on a biweekly pay system. The payroll calendar identifies the beginning and ending days of the pay periods and all recognized City holidays. Employees are paid every other Thursday for the previous two (2) weeks worked.

To view the 2020 payroll calendar, click here.


SECTION 12 - MAYOR AND CITY COUNCIL

The City of Pomona has a Mayor/City Manager form a government and is divided into six (6) districts each represented by a Councilmember. The Mayor is elected at large by voters throughout the City.

To obtain more information about the Mayor and City Council, click this link.


SECTION 13 - CITY OF POMONA FACTS AND FIGURES

The City of Pomona is the fifth largest City in the County of Los Angeles. Pomona is located in the center of the Greater Los Angeles Basin, adjacent to the vast and expanding Inland Empire. Pomona has the advantage of easy access to several major freeways and lies within ten miles of a major airport. Ten colleges lie within a 15-minute drive from downtown Pomona, including the Claremont Colleges, University of La Verne, and California State University Polytechnic, Pomona.

For more details about the City, click this link.


SECTION 14 - CITY ORGANIZATIONAL STRUCTURE

The City of Pomona is comprised of eleven (11) departments each having its own divisions.

To learn the functions of each department, click this link.


SECTION 15 - EMERGENCY PREPARDNESS

The Human Resources Department, in conjunction with the Police and Fire Department, is responsible for the City's emergency response in the case of a natural disaster or any other type of emergency. An employee emergency evacuation plan has been developed that provides evacuation routes from City faciliteis in the event of an emergency. In addition, the City has an Emergency Operations Center (EOC) that may or may not be activated, depending upon the severity of the incident. The Human Resource Department post information periodically on the City's internet and intranet sites regarding the Emergency Services program and/or any training that may be provided.

In the event of a major emergency, please call the Pomona Emergency Hotline to obtain information about reporting to work: 909-802-7450.

For more information, click each section below:
Emergency Management
Emergency - Employee Responsibility

 

These forms need to be completed to set you up as a new employee. You must complete all the forms included in the "New Hire Packet" section and return the completed forms to the Human Resources Department no later than your first day of employment.

 

 
Open Enrollment

Annual Open Enrollment 2019

Benefits are important; they provide support to you when you need it the most. Getting the most value from your benefits depends on how well you understand your plans and how you use them. Make it a point during the City’s open enrollment period to review your family’s changing needs, evaluate your existing coverage and decide whether to continue with your current choices or make a change. Use the many resources available to make well-informed decisions about your benefits for the coming year. Being proactive now will ensure that you and your family have the coverage you need throughout the year ahead.

 

Do You Need to Do Anything?

• The answer is yes!  Please read below for items you may need to take action on:

• All employees – complete and return a Cafeteria Plan Election. A customized worksheet with your current elections will be distributed on 9/12/2019 along with your check stub. If you do not receive these forms, or have misplaced them, you may request a duplicate from Human Resources or you may print a blank form from the forms listed below.

• Employees enrolled in the cash-in-lieu program - complete and return a Waiver of Coverage Form with proof of your alternative group health coverage.

• Employees making changes to their coverage - complete and return the applicable forms available below.

• Employees electing Flexible Spending - complete and return the application forms available below.  You must enroll for this benefit every year;  your election does not carry over to the following year.

• Keep in mind that after the Open Enrollment period, you cannot change your benefit elections during the year unless you have a qualifying life event.

 

Important Dates

This year’s Open Enrollment period will take place as follows:

  • Medical, dental, vision, cafeteria plan: September 9, 2019 through October 4, 2019
  • Flexible spending, Aflac, additional life insurance: through October 31, 2019.
  • Aflac representatives will be available throughout open enrollment to help you with your Aflac ancillary benefit enrollment, will update when schedule is available

The benefits you elect during open enrollment will go into effect January 1, 2020. Keep in mind that after the Open Enrollment period, you cannot change your benefit elections during the year unless you have a qualifying life event.

 

What Should You Know Before You Enroll?

Before you make any decisions, take a moment to read the material in this enrollment guide:

Open Enrollment Guide pdf icon

 

It is also important to be up to date on your rights and responsibilities regarding benefits. Please read these important benefit notices:

Annual Benefit Notices pdf icon

 

Forms

Medical:

HBD12 Health Benefit Plan Enrollment pdf icon

Waiver Coverage Form pdf icon

Dental and Vision:

Dental and Vision Form pdf icon

Cafeteria Plan:

 Cafeteria Plan Election: * Please use the personalized Cafeteria Plan Election provided with your paystub on 9/12/19.

Cafeteria Election Blank Worksheet pdf icon

Life Insurance:

Standard Life Disability Enrollment Form pdf icon

Standard Medical History Statement pdf icon

Flexible Spending Accounts (Health and Department Care):

TAG Flexible Spending Enrollment Form pdf icon

 

 

 

 

New Hire Benefit Orientation (NEBO)

For At Will, Hourly/Part-Time Employees


Instructions: Review each section by clicking on the appropriate link. If you have any questions, please contact The Human Resource Team at 909-620-2291 or via email at This email address is being protected from spambots. You need JavaScript enabled to view it..

NEBO SECTIONS

SECTION 1 - NEW HIRE GUIDE

This guide provides you with a brief overview of the City of Pomona. You will be required to electronically sign an acknowledgement form that you have read and understand the information provided in this guide. This form is located in Section 5.

To open the New Hire Guide, click this link.


SECTION 2 - NEW HIRE PACKET - FORMS TO BE COMPLETED

These forms need to be completed to set you up as a new employee. You must complete all the forms included in the "New Hire Packet" section and return the completed forms via e-mail or bring to Human Resources Assistant, in the Human Resources Department no later than your first day of employment.

Click each form (1-5) below, complete and either e-mail or print and return according to the instructions provided. 

        1. Personal Data Forms (Seven forms);
        2. Payroll Forms (two forms);
        3. Authorization for Release of Driver Record Information;
        4. I-9 Employment Eligibility Verification;
        5. Notice - Medical Treatment for Industrial Injuries - Request for Personal Physician/Personal Physician Declination Form/Time of Hire Pamphlet
           

SECTION 3 - ADMINISTRATIVE POLICIES AND PROCEDURES

This section addresses a number of important policies that govern many areas of employment. It is important that you become familiar with these policies. You will be required to electronically sign an acknowledgement form that you have read and understand these policies. This form is located in Section 5.

Click each Section below to read the Policies and Procedures:

General Rules
Recognition Rules
Safety Rules

 

SECTION 4 - SAFETY AND INJURY PREVENTION

The City has an Injury and Illness Prevention Policy (IIPP) in place that meets or exceeds the requirements set forth in Cal/OSHA's Injury and Illness Prevention Program. The City's policy places the responsibility for safety on all employees including Directors, Managers and Supervisors. Because of the City's desire to provide a safe and hazard free work environment, it is incumbent upon all City employees to report any unsafe condition in the workplace. Additionally, the IIPP policy requires that the City's Safety Officer conduct training on various topics that will aid in workplace safety as well as accident and incident investigation. You will be required to electronically sign an acknowledgement form that you have read and understand the information posted in this Section. This form is located in Section 7.

For more information, click this link.

 

SECTION 5 - ACKNOWLEDGEMENT FORMS

After you have read Section 1-4, you must electronically sign the acknowledgment form below.

Click the Acknowledgment Form, electronically sign, date and return it via e-mail to Human Resources at This email address is being protected from spambots. You need JavaScript enabled to view it. at the same time you return the forms in Section 1. 

  1. Acknowledgment Form - Online New Hire Guide, Memorandum of Understanding, Administrative Policies & Procedures, Safety and Injury Prevention, and Personnel Rules and Regulations.
  2. Acknowledgment Form - Substance Abuse Policy (ONLY for employees under the age of eighteen (18).
     

SECTION 6 - MISCELLANEOUS

Victim of Domestic Violence Leave Notice The City recognizes the hardship endured by victims of domestic violence and sexual assault and may provide time off of work, or other reasonable accommodation, for victims to secure their own and their family’s wellbeing. For information on your rights, please Click this link

 

SECTION 7 - SALARY AND HOLIDAY SCHEDULE

The city is on a biweekly pay system. The payroll calendar identifies the beginning and ending days of the pay periods and all recognized City holidays. Employees are paid every other Thursday for the previous two (2) weeks worked.To view the 2017 payroll calendar, click here.

 

SECTION 8 - MAYOR AND CITY COUNCIL

The City of Pomona has a Mayor/City Manager form a government and is divided into six (6) districts each represented by a Councilmember. The Mayor is elected at large by voters throughout the City.To obtain more information about the Mayor and City Council, click this link.

 

SECTION 9 - CITY OF POMONA FACTS AND FIGURES

The City of Pomona is the fifth largest City in the County of Los Angeles. Pomona is located in the center of the Greater Los Angeles Basin, adjacent to the vast and expanding Inland Empire. Pomona has the advantage of easy access to several major freeways and lies within ten miles of a major airport. Ten colleges lie within a 15-minute drive from downtown Pomona, including the Claremont Colleges, University of La Verne, and California State University Polytechnic, Pomona. For more details about the City, click this link.

 

 SECTION 10 - CITY ORGANIZATIONAL STRUCTURE

The City of Pomona is comprised of eleven (11) departments each having its own divisions.To learn the functions of each department, click this link.

 

 SECTION 11 - EMERGENCY PREPARENESS

The Human Resources Department, in conjunction with the Police and Fire Department, is responsible for the City's emergency response in the case of a natural disaster or any other type of emergency. An employee emergency evacuation plan has been developed that provides evacuation routes from City faciliteis in the event of an emergency. In addition, the City has an Emergency Operations Center (EOC) that may or may not be activated, depending upon the severity of the incident. The Human Resource Department post information periodically on the City's internet and intranet sites regarding the Emergency Services program and/or any training that may be provided.

In the event of a major emergency, please call the Pomona Emergency Hotline to obtain information about reporting to work: 909-802-7450.

For more information, click each section below:

Emergency Overview
Emergency Management
Emergency - Employee Responsibility
Employee Evacuation Plan

SECTION 6 -

 
Benefits Resource Center

Benefit Image

  

Welcome to the City's Benefits

Resource Center

 

This website provides you information on all the benefit plans offered by the City of Pomona to its eligible employees. 

The City offers its employees a comprehensive benefits package consisting of Medical, Dental, Life Insurance, Disability Insurance, Retirement, and various Voluntary Plans. There are a number of coverage options to let you personalize your benefits. Review the links below for information about health benefits, retirement, leaves of absence and other benefits.

 

To get started, select the area of interest:

Life Events – How to Enroll and Change Benefits

Benefit Plan Information Open Enrollment
Pregnancy Disability Leave CalPERS Retirement Plans
Family and Medical Leave

Planning My Retirement Leave of Absence without Pay Catastrophic Leave Donations

 

Employment After Retirement Fitness and Wellness

 

 

 

 
Deferred Compensation Plan
 
 
 

MassMutualLogo

Mass Mutual Representative
Paul Whipple
949-204-9180
This email address is being protected from spambots. You need JavaScript enabled to view it.

General Mass Mutual Phone Number:
800-743-5274
 

 
 

The City's Deferred Compensation Plan, also known as 457(b) Plan, is an excellent way for employees to save and invest for retirement. All employees (full-time and part-time) are eligible to participate in the plan immediately upon employment. The plan is administered by Mass Mutual, formerly The Hartford. To enroll, change your contribution amount, change investment options, check your balance, and many other options please visit the Retire Smart website at https://retire.massmutual.com/participant/public/login.aspx. Click on Enroll or Log in on the top right corner of the screen.

You are also welcome to contact the City’s Mass Mutual representative, Paul Whipple, at the contact information above.

 

 

Deferred Compensation Committee 

By-Laws pdf icon

Investment Policy (coming soon)  pdf icon

 

 

 

 

 
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