Reservation Policy: Reservations are on a first-come, first-served basis. A $200 refundable deposit is required to reserve facilities. Facilities must be reserved at least 30 days prior to the scheduled event. Facilities may be reserved no more than one (1) year in advance.
Refundable Deposit Policy: If approved following the event, the refundable deposit will be mailed to the applicant listed on the Facilities Use Permit using the address provided on the permit. Checks are issued within 21 days from the scheduled event date. The refundable deposit may be withheld and/or the event may be subject to closure for reasons outlined below:
Payment of Fees: All fees must be paid at least 30 days prior to the scheduled event.
Acceptable Methods of Payment:
More than 21 days before event: Check or Cash; No debit or credit cards
Less than 21 days before event: CASH ONLY
Changes to the Facilities Use Permit: Any changes must be made by the applicant listed on the Facilities Use Permit at least 14 days prior to the scheduled event. Changes include the following:
Clean-up Time: The last 30 minutes of the rental time is designated as clean-up for rentals involving the handling and/or serving of food. The last 15 minutes of the rental time is designated for clean-up for rentals that due not involve the handling and/or serving of food.
Tips/Gratuities: It is against City policy for any employee to receive any form of cash, gift, tip or gratuity. A letter to an employee’s supervisor would, however, be appreciated if service has been noteworthy.
Hours of Operation: The facilities are normally available from 8 a.m. – 11 p.m. unless another event has already been scheduled. Facility may be rented for a maximum of 8 hours per day. The applicant must pay for all hours the building will be utilized including hours for include set-up, decorating and clean-up.
Equipment: Any non-City owned personal or rental items brought in for use by the applicant must be removed prior to departure from the facility. Any items left behind are subject to immediate disposal.
Use of Intoxicating Beverages: The presence of intoxicating beverages is prohibited by Pomona City Code Section 34-151 and 34-152. This applies to community centers, parking lots, picnic pavilions and areas, sports fields: ALL CITY PROPERTY. Applicant will be held responsible to inform all guests of this ordinance.
Insurance: The applicant is required to obtain liability insurance that meets the City of Pomona’s requirements and submit proof of insurance at least 14 days in advance.
Security: The City of Pomona reserves the right to require the applicant to obtain security for the event using a company that has been approved by the City of Pomona
If any statement in this policy or on the facilities use permit is unclear, please call the item to the attention of Community Services Staff by contacting 909-620-2321.
All Events are Subject to Patrol by the Pomona Police Department and its affiliates.
HELPFUL HINTS -
A few items you may need for your event:
Note: Community Center staff is unable to lend supplies or equipment.
Equipment for Community Center
Palomares, Ganesha, Westmont